合规管理
福田汽车合规准则
Beiqi Foton Motor Co. (hereinafter referred as "the Company") is a cross-regional, cross-trade and cross-ownership state-holding listed company. The Company has the vision to become a world-class commercial vehicle company equipped with leading technology and leading quality. Integrity, compliant business conduct, and an internal control system that integrates business and finance are indispensable and important guarantees.
1.Basic Compliance Requirements
The Company and all its employees shall comply with laws and regulations, regulatory rules and the Company’s management system. The employee shall at the same time comply with the professional ethics.
1.1 Compliance requirements for the managerial personnel
The managerial personnel shall take the lead and set the example, always maintain a sense of risk and compliance during business development, and be responsible for acts of their own and of their subordinates.
1.2 Compliance requirements for employees
The act and behavior of every employee may externally influence the reputation of the Company, and internally influence the corporate management and the cultivation of our enterprise culture. Therefore, every employee shall abide by the values of integrity, pay attention to their own words and deeds, and have zero tolerance for any unethical or illegal behavior. All the employee shall treat people and act his or her part in good faith, respect others, constantly improve personal skills, enhance their business capabilities, and diligently fulfill their duties.
1.3 Compliance requirements for business partners
Business partners of the Company (including but not limited to suppliers, distributors and service providers) shall identify with the compliance culture of the Company, observe law and discipline, strictly prohibit corruption, avoid conflicts of interest, and support Foton to build a strong and open integrity system.
2.Applicable Scope
These compliance guidelines apply to all the employees and expatriates of the Company, its branches (business divisions), and its wholly-owned subsidiaries. Expatriates shall additionally comply with compliance regulations of the host companies.
Other participating and holding companies, and all their employees are eligible for reference.
3.Guidelines for Dealing with Business Partners and Third Parities
3.1 Anti-corruption
The Company prohibits the employees from offering or accepting bribes or other acts of corruption. Every employee shall neither directly or indirectly offer any business partner or third party inappropriate interests (including but not limited to money or any goods or services of value) in any form, nor directly or indirectly accept inappropriate interests (including but not limited to money or any goods or services of value) in any form offered by any business partner or third party.
3.2 Fair competition and Antitrust
Fair competition would contribute to fostering good market circumstances, and furthermore create greater social benefits. The commercial activities of the Company shall comply with the relevant provisions of anti-Unfair Competition Law and Anti-monopoly Law. Once the Company discovers and confirms the existence of the above behavior, it shall immediately stop and take remedial measures.
3.3 Anti-money laundering
The Company shall carefully check the identity of its customers, business partners or potential business partners, and the Company shall only conduct business with business partners that comply with the law, have a legitimate source of operating funds, and are honest and reliable. The Company shall not provide convenience for any act of money-laundering.
All the employees must comply with relevant legal and financial regulations related to cash and payments.
3.4 Export control
The Company shall comply with export control, trade control and goods embargo regulations of the United Nation and relevant countries, and guarantee that its import and export of products are in compliance with export control, trade control and goods embargo regulations.
3.5 Donation
The Company shall positively and duly contribute to society, and shoulder its corresponding social responsibilities.
Any donation and sponsorship activities carried out by the Company shall comply with the relevant laws and regulations, the Company's regulations and corresponding procedures, and shall ensure that the purpose of the donation and sponsorship activities, the recipients and the donated and sponsored items, etc. are effectively recorded.
3.6 Avoidance of conflict of interests
The Company respects the personal interests and private lives of employees, but hopes to avoid conflicts between personal interests and the interests of the Company. All employees shall take the interests of the Company as the principle when making various business decisions and avoid conflicts of interests. Employees seeking personal gain at the expense of the Company shall be prohibited.
Conflicts of interests could be including e.g. employees directly or indirectly doing businesses with the Company without its prior approval, engaging in part-time jobs interfering with the fulfillment of their job responsibilities within the Company, doing businesses in competition with those of the Company, and etc.
Without approval, employees and their close relatives shall not directly or indirectly develop loan, investment and other financial relationship with the business partners. However, the personal investment of purchasing liquid stocks of the aforementioned business partners at the secondary market is exceptionally allowed, and such stock investments shall comply with relevant laws and regulations.
4.Confidentiality
Employees shall keep the confidential information of the Company and that the Company is obliged to keep in confidentiality (including but not limited to the product design and operational data of the Company, and etc.) they learn during their work. Employees shall only utilize such confidential information pursuant to their responsibilities and comply with laws, regulations and relevant requirements of the Company.
5.Information Security and Privacy Protection
Employees must comply with the relevant laws and regulations and the Company's internal regulations on information security and privacy protection, and shall not disclose, tamper, steal or use relevant information for personal gain, and truly protect the privacy information collected in accordance with the law. The permissions and procedures, etc. for use and inquiry of relevant information shall be clarified to ensure compliance.
6.Records and Reports
The Company must maintain effective measures of processes and controls, in order to keep the corporate business in compliance with laws and regulations. All the employee in the Company must guarantee that the document records involved in their work are complete, accurate and authentic.
The financial personnel shall guarantee that the account book, certificate and statement reasonably and accurately reflect transactions and disposition of the corporate assets in details, and record transactions of the Company pursuant to applicable accounting standard for business enterprises. The Company shall issue public report according to relevant commercial and legal requirements.
7.Quality
The Company shall continue improving the quality of its products and services, with the ideal of providing customers the best products and services and the purpose of meeting and surpassing the needs of customers.
The products produced by the Company shall comply with national laws, regulations and policy requirements, including but not limited to compliance with the requirements of the product quality law, production consistency requirements and environmental protection requirements, etc.
8.Environmental Protection and Safe Production
The Company highly values environmental protection, conservation of natural resources, and safety production, strictly complys with relevant laws and regulations on environmental protection and safety production, and continues to take a safe and environmentally friendly business development.
9.Gifts, Cash and Securities
The Company has specific regulations on the collection of gifts and securities, etc., which shall be strictly implemented in the specific business operations.
10.Prohibition of Insider Trading
The Company shall handle insider information related to transactions in accordance with relevant capital market laws and regulations, and shall not tolerate insider trading. If employees need to know insider information for business purposes, they shall comply with relevant laws and regulations of the Company on insider trading.
11.Communication Compliance
The Company attaches great importance to brand communication and shall ensure that the content of the communication is authentic and reliable, and shall not infringe the intellectual property rights of any third party.
Every employee of the Company also represents the image of the Company in communication with the outside world, and has the responsibility and obligation to maintain the image of the Company. Unless authorized by the Company, he/she shall not speak on behalf of the Company.
12.Employee Rights Protection
The Company shall provide every employee with fair work opportunities. The Company shall not discriminate against anyone, and shall not tolerate any discrimination based on ethnicity or gender. The Company shall actively create a working environment where everyone's personality can be fully developed, and establish a sound occupational health and safety system.
13.Compliance Enquiry and Report
14.1 Compliance enquiry
Legal Department provides compliance enquiry services to all the employees.
Phone number for compliance enquiry: 86-10-80710462
E-mail for compliance enquiry: fthgzx@foton.com.cn
14.2 Compliance report
The Company has set up a reporting phone and e-mail to receive compliance reports.
The Company shall keep the reports in strict confidentiality and protect the reporter or informer from retaliation, and award the reporter or informer appropriate incentives in the event of the Company’s losses being recovered. Please report or inform via the following methods:
Phone number for report:86-10-80708855
E-mail for report: fthgjb@foton.com.cn
Address: Shayang Road, Shahe County, Changping District, Beijing, 102206
Attn: Legal Department, Beiqi Foton Motor Co.,Ltd
14.3 Punishment
Any violation of these Compliance Guidelines shall be correspondingly punished to the extent of termination of labor contracts or litigations.
14.Supplementary
15.1 These Compliance Guidelines are approved by the Employee Representatives Congress and come into force on the date of issuance.
15.2 These Compliance Guidelines are the normative document with legal effects within the Company. Any mechanism, policy or rule in their parts and/or in their whole contrary to these Compliance Guidelines in their parts and/or in their whole is void.
15.3 The Company has authorized the Legal Department to compile, amend, and issue detailed rules for enforcement, instructions, or behavior guidelines of these Compliance Guidelines.
15.4 This document comes into force from the date of implementation, and the original "Foton Motor Group Criterion of Compliance Management Measures" (FTOP.10012.51.0-2017) shall be repealed at the same time.
北汽福田汽车股份有限公司(以下简称“公司”)是一家跨地区、跨行业、跨所有制的国有控股上市公司,公司的愿景是“成为绿色科技和市场领先的国际化企业”,公司的使命是“为能源革命提供绿色解决方案”,公司以“绿色科技驱动能源革命 数字变革深化价值创造”为经营理念,坚持“敢闯 敢试 敢赢”的核心价值观,全力以赴为目标而战,而诚信、合规的商业行为以及业财结合的内控体系是不可或缺的重要保障。
1.基本的合规要求
公司及所有员工均应遵守法律法规、监管规定和公司的管理制度,同时员工还应遵守职业道德。
1.1 对管理人员的合规要求
公司的管理人员应当以身作则,在业务开展中时刻保持风险意识、合规意识,对自身及下属行为负责。
1.2 对员工的合规要求
每一位员工的行为对外都可能影响到公司的声誉,对内则影响公司的内部管理及文化建设。因此,恪守诚信的价值观,注重自己的言行,对任何不道德或违法行为零容忍。
公司所有员工都应当诚信待人、诚信做事,尊重他人,不断改进个人技能,提升业务能力,勤勉完成岗位职责,并将公司的8条军规作为行为规范。
1.3 对商业伙伴的合规要求
公司的商业伙伴(包括但不限于供应商、经销商、服务商等)应认同公司的合规文化、遵纪守法、严禁腐败、避免利益冲突,支持福田打造强有力的、公开的诚信体系。
2.适用范围
本合规准则适用于公司及分公司(事业部)、全资子公司的所有员工及派出人员。此外,派出人员还应遵守被派入单位的合规管理规定。
其他参控股公司及其所有员工参照适用。
3.与商业伙伴和第三方的行为规范
3.1 反腐败
公司禁止员工的任何行贿、受贿或其他贪腐行为,任何员工不得以任何形式直接或间接向任何商业伙伴、第三方输送利益或从商业伙伴、第三方处获得不当利益(包括但不限于金钱或其他任何有价物品或服务等)。
3.2 公平竞争与反垄断
公平竞争有助于培养良好的市场环境,实现更高的社会效益。公司经营活动应遵守反不正当竞争法、反垄断法的相关规定。公司一旦发现并确认存在上述行为,将立即制止并采取救济措施。
3.3 反洗钱
公司谨慎检查客户、商业合作伙伴或潜在商业合作伙伴的身份,公司只与符合法律规定、经营资金来源合法、诚信可靠的商业合作伙伴开展业务。公司不为任何洗钱活动提供便利。
所有员工必须遵守关于现金与付款等法律法规和财务的相关规定。
3.4 出口管制
公司遵守联合国及相关国家的出口管制、贸易管制和有关货物禁运的规定,确保产品进出口符合出口管制、贸易管制和货物禁运的规定。
3.5 捐赠
公司将积极为社会做出应有的贡献,承担相应的社会责任。
公司进行的任何捐赠、赞助活动均需遵守相关的法律规定及公司的制度规定,履行相应的程序,并确保有效记录捐赠及赞助活动的目的、接受人及捐助赞助物品等。
3.6 避免利益冲突
公司尊重员工的个人兴趣和私人生活,但希望避免个人利益和公司利益之间的冲突。所有员工在做出各类商业决策时要以公司利益为原则,避免利益冲突,禁止员工以牺牲公司利益为代价获取个人利益。
利益冲突包括员工未经公司允许直接或间接与公司进行交易,或从事妨碍其履行岗位职责的兼职工作,经营与公司相竞争的业务等。
公司员工及其近亲属未经批准不得直接或间接地与商业合作伙伴有借、贷、投资及金融上的往来,但个人投资上述单位二级市场流通股票的行为除外,且该等股票投资行为需遵守国家相关法律规定。
4.保护公司资产
员工应当保护公司资产,包括但不限于房产、机器设备等有形资产,也包括商标、专利、著作权等无形资,避免公司资产受损或被滥用。员工只能以完成其工作、开展公司业务为目的使用公司资产,未经授权,任何人不得使用和处置公司的任何资产。
5.保守公司秘密
员工应严格保守在工作过程中所知悉的公司保密信息以及公司负有保密义务的保密信息,包括但不限于公司的产品设计及运营数据等,员工只能依据其岗位职责使用该等保密信息且应遵循法律法规及公司的使用要求。
6.网络安全、数据安全与隐私保护
员工必须遵守网络安全、数据安全与隐私保护的相关法律法规及公司内部规定,禁止泄露、篡改、窃取相关信息或利用相关信息谋私的行为,切实保护依法收集的相关信息。明确相关信息使用、查询的权限和程序等,确保使用合法合规。
7.记录和报告
公司必须维持有效的流程和控制措施,以确保公司业务开展合法合规。公司所有员工必须确保其执行业务所涉及的文档记录完整、准确及真实。
公司财务人员应确保账簿、凭证和报表合理、准确且详细地反映公司资产交易和处置情况,并按照适用的企业会计准则记录公司的交易。公司应按照相关的商业和法律要求对外报告。
8.产品合规
公司将秉持为客户提供最优质的产品和服务的理念,以满足并超越客户需求为目的,持续提升产品和服务的品质。
公司生产的产品需符合国家的法律法规及政策要求,包括但不限于符合产品质量法的要求、生产一致性的要求、环保要求等。
9.环保合规与安全生产
公司高度重视环境保护、资源节约及安全生产,严格遵守环境保护、安全生产等相关法律法规,持续走安全环保的经营发展道路。
10.礼品、礼金及有价证券
公司对礼品、礼金及有价证券的收缴等有具体的规定,在具体业务操作时必须严格按照公司相关规定执行。
11.禁止内幕交易
公司根据资本市场相关法律法规处理与交易相关的内幕信息,不容忍内幕交易。若员工因业务需要知悉内幕信息的,需遵守法律相关规定及公司关于内幕交易的相关规定。
12.传播合规
公司非常重视品牌传播工作,确保传播的内容真实、可靠,且不侵犯任何第三方的知识产权。
公司的每位员工在与外界的沟通中也代表着公司的形象,有责任和义务维护公司的形象,除非获得公司授权,否则不得自行代表公司发表言论。
13.员工权益保护
公司为每位员工提供公平的工作机会。公司不歧视任何人,不容忍基于民族、性别等任何歧视行为存在。公司积极创建一种能让每个人的个性得到充分发展的工作环境,建立健全职业健康安全体系。
14.公司治理与信息披露
公司严格按照公司法、证券法、上市公司治理规则等相关法律法规执行,不断完善公司治理结构、提高公司治理水平,规范公司运作,严格按照证监会及证券交易所的相关规定履行信息披露义务。
15.人力资源合规
公司严格按照劳动法、劳动合同法等相关法律法规的要求开展工作,为公司培养和选拔优秀的人才,为公司的可持续发展提供人才保障。
16.干部管理合规
公司严格按照干部管理的相关法律法规和要求开展工作,进一步落实党管干部,切实加强党委对选人用人工作的领导和把关作用,高效合规开展干部选任与监督工作,建立科学的考核评价体系,全方位落实推进干部人才发现、使用、培养机制。
17.合规咨询与举报
17.1 合规咨询
法律部为全体员工提供合规咨询服务。
合规咨询电话:86-10-80710462
咨询邮箱:fthgzx@foton.com.cn
17.2 合规举报
公司设置举报电话、信箱接收合规举报。
公司对所收到的举报内容严格保密,并保护举报人免受报复,对于追回公司损失的,可给予举报人适当奖励。举报方式如下:
举报电话:86-10-80708855
举报邮箱:fthgjb@foton.com.cn
邮寄地址:北京市昌平区沙河镇沙阳路
邮编:102206
收件人:北汽福田汽车股份有限公司法律部
考核激励
任何违反合规准则的行为都应受到相应的惩戒,直至解除劳动合同或诉诸法律。
附则
1 本合规准则经职工代表大会审议通过,自下发之日起正式生效。
2 本合规准则是公司具有法律效力的规范性文件,任何有悖于其部分或全部内容/与其部分或全部内容相冲突的制度、政策规定等均属无效。
3 关于本合规准则的具体实施细则、操作指南或行为指引等由公司授权法律部起草、修订并下发。
4 本文件自实施之日起执行,原《福田汽车合规准则管理办法》(FTOP.10012.51.1-2022)同时废止。